Administrative Assistant, St John The Baptist Catholic Church, Honolulu

ADMINISTRATIVE ASSISTANT I

Overall Responsibility

The Administrative Assistant II is responsible for directly supporting the administrative needs of the pastor or other assigned ministries of St John The Baptist Church.

Reports to: Pastor Classification: Exempt (S-6)

Position Summary

· Provides administrative support for the pastor (or other individuals/ministries identified by the pastor) including scheduling appointments, parish communications, and other delegated tasks.

· Provides administration and coordination of parish activities and committees/councils including scheduling meetings, and providing administrative and hospitality support.

· Provides support of parish staff including payroll and other human resources duties and may provide volunteer program leadership and administrative support.

· Supports financial operations by participating in preparing information for parish accountant, recordkeeping of parishioner offertory data or donor information or other related duties.

· Participates in outreach and welcoming ministry, assisting in inviting, welcoming and registering new parishioners.

· Coordinates parish events including planning, volunteer coordination, marketing

· Oversees the timely opening and secure closing of the parish office each day.

· Maintains and orders inventory of office supplies.

· Other duties as assigned.

Minimum Qualifications

· Associate’s Degree OR high school diploma and 5-9 years experience

· Intermediate knowledge of Microsoft Office programs

· Practicing Catholic preferred

Other Job Requirements

Physical requirements

· Bending, stooping, reaching, twisting, lifting, pushing, pulling and moving items.

Scheduling requirements

· Entails periodic evening and weekend work.