Job Title: Facilities Senior Manager – YWCA Kokokahi
Employment Type: Full-Time
FLSA Status: Exempt
Department: Kokokahi
Location: Kaneohe, HI
Reports To: Director, Kokokahi
Job Summary:
The Facilities Manager is responsible for the overall maintenance, safety, and
operational efficiency of the YWCA Kokokahi’s 11-acre property. This includes oversight
of buildings, grounds, equipment, and facility staff. The role ensures that the property
reflects the mission, purpose, and values of YWCA O‘ahu.
Essential Duties
Facility Operations & Maintenance
- Oversee daily, weekly, and monthly preventive maintenance schedules.
- Supervise and perform repairs, renovations, and upkeep of buildings and grounds.
- Ensure compliance with safety regulations and building codes.
- Manage inventory of supplies and equipment; coordinate procurement as needed.
Staff Supervision & Coordination
- Supervise facilities associates and maintenance staff and contractors.
- Assign tasks, monitor performance, and provide training and support.
- Coordinate with other departments for events, tenant needs, and volunteer activities.
Project Management
- Plan and execute facility improvement projects, including, but not limited to
Commercial Kitchen, Camp & Retreat Cabins, Aquatics and Rental facilities.
- Review site plans and schematics; select appropriate materials and tools.
- Recommend and implement changes to improve operational efficiency.
Security & Safety
- Ensure property security protocols are followed.
- Respond to emergencies and facility-related complaints.
- Maintain a safe and welcoming environment for staff, tenants/clients, and visitors.
Qualifications:
- Experience in facilities management, building maintenance, or related field.
- Strong leadership and organizational skills.
- Ability to read and interpret technical documents and site plans.
- Familiarity with landscaping, janitorial, and basic repair tasks.
- Excellent communication and problem-solving abilities
Preferred Attributes:
- Commitment to the mission of YWCA O‘ahu.
- Adaptability, dependability, and initiative.
- Ability to work independently and as part of a team.
Education
This position requires a high school diploma (or GED or high school equivalence certificate). This position requires experience in maintenance services with ability to perform general daily activities related to plumbing, light electrical, painting, carpentry, mechanical repair, and landscaping with knowledge of general construction. Knowledge and experience with techniques and tools used in one or more of these categories: carpentry, plumbing, masonry, electrical work, or welding.
Behavioral Characteristics
- Independence -- Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
- Adaptability/Flexibility -- Job requires being open to change (positive or negative) and to considerable variety in the workplace.
- Dependability -- Job requires being reliable, responsible, and dependable, as well as able to fulfill obligations.
Language Skills
- Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times in English.
- Reading Comprehension -- Understanding written sentences and paragraphs in work related documents in English.
- Oral Comprehension -- The ability to listen to and understand information and ideas presented through spoken words and sentences in English.
- Oral Expression -- The ability to communicate information and ideas in speaking so others will understand in English.
Reasoning Ability
- Inspecting Equipment, Structures, or Material -- Inspecting equipment, structures, or materials to identify the cause of errors or other problems or defects.
- Time Sharing -- The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).
- Troubleshooting -- Determining causes of operating errors and deciding what to do about it.
- Equipment Selection -- Determining the kind of tools and equipment needed to do a job.
Mathematical skills
- Basic skills -- Ability to add, subtract, multiply and divide in all units of measure, to calculate rate, ratio and percentage.
Computer skills
- Basic computer skills to manage time sheet, agency communications via email and text.
Certification and Licensing
- Must have valid Hawaii State Class A Driver's License.
- Background check and drug testing may be required for hire.
- YWCA Oahu will furnish costs for all trainings required. Required to pass other certification and/or trainings, such as Emergency Preparedness, Fire Safety, General Safety Training, Hazard Communications (GHS) OSHA-10, CPR/First Aid, and other safety trainings and professional development, as required.
Tools & Technology
- Requires daily use of personal smartphone (defined as mobile device that combines cellular and mobile computing functions into one unit) for the purpose of communicating with supervisors and vendors, payroll and routine schedules, daily on-site coordination, documenting facilities conditions with video and photographs, and other tasks assigned.
- Operates vehicles, and other facilities equipment, including power tools related to building and grounds upkeep.
- Requires use of harness safety and fall protection equipment for maintenance of roofs and other high areas.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is:
- regularly required to stand; walk; use hands to finger, handle or feel; reach with hands and arms; climb or balance; talk or hear.
- frequently required to sit; stoop, crouch, or crawl. occasionally exposed to taste or smell.
The employee must:
- regularly lift and/or move up to 25 pounds. occasionally lift and/or move up to 100 pounds.
Specific vision abilities required by this job include:
- close vision; distance vision; color vision; peripheral vision; depth perception; ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is:
- occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; risk of electrical shock; work with explosives; vibration.
- frequently exposed to work near moving mechanical parts; work in high, precarious places; climb or balance.
• regularly exposed to wet or humid conditions,
