Re-use Hawaiʻi is seeking a highly organized, proactive, and detail-oriented Executive Coordinator to support the Executive Director, Director of Administration, and overall administrative operations of the organization.
This position plays a critical role in keeping daily operations running smoothly by supporting executive leadership, coordinating administrative functions, managing communications, and assisting with organizational systems and projects. The ideal candidate is a strong communicator, skilled multitasker, and problem solver who can anticipate needs, stay organized under pressure, and maintain professionalism and confidentiality.
Key Responsibilities
Executive Support
Support the Executive Director with scheduling, correspondence, document preparation, and other tasks as assigned
Coordinate meetings, events, travel arrangements, and follow up on action items, deadlines, and organizational priorities
Serve as a point of contact for internal and external communications and help ensure effective coordination across programs and departments
Administrative Support
Assist with maintaining organized filing systems, records, and internal tracking processes
Support the preparation of reports, presentations, proposals, and other organizational documents
Assist with data entry, reporting, recordkeeping, and administrative processes related to payroll, benefits, donations, grants, and organizational performance tracking
Support the creation of signage, marketing materials, and other communications as needed.
Assist with development activities, donor documentation, and community outreach efforts
Identify opportunities to improve administrative systems, workflows, and organizational efficiency.
Support special projects and strategic initiatives that advance the mission of Re-use Hawaiʻi.
Qualifications:
Experience in administrative support, executive assistance, office management, or related roles
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines
Strong attention to detail and accuracy
High level of professionalism, discretion, and confidentiality
Proficiency with Google Workspace, Slack, task management systems, and database systems
Ability to work independently while collaborating effectively with a team
Preferred Qualifications:
Experience working in a nonprofit environment
Experience supporting executive leadership
Familiarity with accounting, bookkeeping, HR, payroll, or administrative systems
Interest in sustainability, circular economy, workforce development, or community-based programs
Experience with grant administration or project coordination
Compensation and benefits:
$22.00 per hour
Medical, dental, and vision benefits (if eligible)
Paid vacation and sick time (accrued)
Store credit & employee discount
Retirement & lifestyle benefits
Professional development opportunities
Why Join Re-use Hawaiʻi?
Be part of a mission-driven organization creating meaningful environmental and community impact
Work directly with organizational leadership
Help build systems and processes that support long-term growth
Contribute to a more sustainable and circular future for Hawaiʻi
Join a passionate team committed to making a difference in our community
