GENERAL SUMMARY: The Administrative Assistant primarily reports to the Accounting Manager and Director of Finance for Lava Lava Beach Club(s) Waikoloa and Kapa’a. The position will largely provide support for accounting functions, but will also have administrative tasks that support other leadership positions, such as the General Manager, Executive Chef, Directors and Principal Owners.
REQUIRED QUALIFICATIONS:
Contributes to building and maintaining a positive work culture at all times
Flexible and adaptable in a fast-paced work environment
Excellent written/verbal communication skills
Possess basic accounting skills/understanding of principles and/or the ability to learn them quickly
Has a keen attention to detail
Highly organized, adept at time-management and problem-solving skills
Proficient in MS Excel & QuickBooks (or the ability to learn quickly)
ESSENTIAL FUNCTIONS
Opening/sorting daily mail, filing, data entry and basic admin/acct skills
Productively and professionally communicate with all vendors/staff as needed
Perform account reconciliations
Assisting with weekly check runs
Providing accurate information for recordkeeping/reports
Working with accountant to review/submit bi-weekly payroll
Ensuring all budget and recordkeeping guidelines are complied with
Assist in safeguarding against loss through payroll, payments, inventory, etc.
Ensuring all daily/weekly/monthly accounting deadlines are met
Assisting leadership with other tasks/special projects
Assisting in all general accounting and administrative duties as assigned
Maintain office supplies inventory
CULTURAL TASKS:
Knowledge of our mission statement and core values
Knowledge of area attractions
Promotes the “Aloha Pass It On” initiative to the community
Embodies the Aloha spirit
Exudes a Guest and Staff-first mentality and philosophy
TECHNICAL SKILLS:
MS Outlook, Excel, Word proficient
Familiar with QuickBooks and/or the ability to learn quickly
Basic accounting knowledge base
Ability to manage office equipment (copy machines, etc)
