Part-Time Accounting Clerk

An Accounting Clerk is responsible for maintaining financial records, running reports for management and recording a wide range of financial transactions in an elementary school setting. Their duties include offering administrative and bookkeeping assistance to the schools Business Manager, preparing financial statements and confirming the accuracy of accounting database information.

Accounting Clerk duties and responsibilities

Accounting Clerks’ responsibilities often vary based on their level of experience. Accounting Clerks at the entry-level may determine interest charges, add up accounts and post details of transactions including amount, type and date. They are also responsible for monitoring accounts and to ensure payments are current. More experienced Accounting Clerks may code documents according to the school’s procedures, ensure account data is accurate and complete and add and balance billing vouchers. Additional duties and responsibilities can include:

• Using bookkeeping databases, spreadsheets and software
• Posting financial transactions using appropriate computer software

• Receiving and recording vouchers, cash and checks

• Entering debits and credits into software applications and databases accurately

• Producing a variety of reports including income statements and balance sheets

• Checking for accuracy in reports, figures and postings

• Reconciling and reporting any discrepancies found in the records
• MUST be reliable, professional, on-time, able to manage time well, able to work as a team player and independently
  
  
  

What does an Accounting Clerk do?

Accounting Clerks work in the school’s financial department to complete the necessary clerical work for accurate accounting practices. They perform general office tasks like organizing and delivering documents, filing reports, updating records and communicating with clients with a focus on financial duties. Because they work closely with the school's finances, Accounting Clerks need to be able to multi-task and determine priorities to complete tasks as accurately and efficiently as possible. They use written and verbal communication skills to ensure that other members of the Business Office are able to handle sensitive financial details appropriately and according to schedule.

 

Accounting Clerk skills and qualifications

The increased role of computers has allowed Accounting Clerks to take on additional responsibilities including keeping track of overdue bills, purchasing, billing and payroll. Many of these duties require accounting clerks to have the following skills and qualifications:

 

• Computer skills: Accounting Clerks should be comfortable using Quickbooks and Excel spreadsheets. 
• Detail-oriented: Accounting Clerks are responsible for developing accurate financial records and reports. They need to pay attention to detail to avoid errors and recognize errors that have been made.
• Integrity: Accounting clerks are in control of the financial documentation for the school, and this information should be used appropriately and kept confidential. It’s important that Accounting Clerks guard against misuse of an organization’s funds by keeping transparent records.
• Math skills: Accounting clerks work with numbers on a daily basis and need to be comfortable with a range of mathematical operations.
• Customer Service: Because they are a memeber of the front office team, the accounting clerk needs to be friendly and helpful to parents and teachers that may require assistance both in person and on the phone.

 

 

Accounting Clerk education and training requirements

Wai'alae School requires  Accounting Clerks to have postsecondary education with focused coursework in accounting.

Internships experience, previous experience and certification are a plus.  Formal classroom training may also be necessary for areas such as specialized computer software. 

 

Accounting Clerk Job Description

We are looking for a skilled Accounting Clerk to perform a variety of accounting, bookkeeping and financial tasks. Accounting Clerk responsibilities include keeping financial records updated, preparing reports and reconciling bank statements. You will run accounting software programs to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts. A successful accounting assistant should be familiar with all accounting procedures and have a flair for numbers. Ultimately, a successful Accounting Clerk will ensure that the company’s daily accounting functions run accurately and effectively.

Responsibilities  

• Provide accounting and clerical support to the accounting department
• Type accurately, prepare and maintain accounting documents and records
• Prepare bank deposits, general ledger postings and statements
• Reconcile accounts in a timely manner
• Daily enter key data of financial transactions in database
• Provide assistance and support to company personnel
• Research, track and restore accounting or documentation problems and discrepancies
• Inform management and compile reports/summaries on activity areas
• Function in accordance with established standards, procedures and applicable laws
• Constantly update job knowledge

Requirements  

• • Proven accounting experience, preferably as an Accounts receivable clerk or Accounts payable clerk
  • Familiarity with bookkeeping and basic accounting procedures
  • Competency in MS Office, databases and accounting software
  • Hands-on experience with spreadsheets and financial reports
  • Accuracy and attention to detail
  • Aptitude for numbers
  • Ability to perform filing and record keeping tasks
  • Data entry and word processing skills
  • Well organized
  • High school degree
  • Associate’s degree or relevant certification is a plus